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Privacy Policy

Effective date: June 19, 2026

MIDI Manufacturers Association Incorporated, DBA “The MIDI Association” (“us”, “we”, or “our”) operates the www.midi.org website (the “Service”).

This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms of Use, accessible from www.midi.org.

The Service is operated from the United States and is made available through a single English-language presentation. We do not provide localized versions of the Service, this Privacy Policy, or our Terms of Use for specific countries or regions. Users from different jurisdictions may choose to use the Service, but we do not operate separate jurisdiction-specific versions of the Service.

DEFINITIONS

Service

Service is the www.midi.org website.

Personal Data

Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).

Usage Data

Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Cookies

Cookies are small pieces of text files and data stored on your device (computer or mobile device) when you use our Service.

Data Controller

Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed.

For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.

Data Processors (or Service Providers)

Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller.

We may use the services of various Service Providers in order to process your data more effectively.

Data Subject (or User)

Data Subject is any living individual who is using our Service and is the subject of Personal Data.

INFORMATION COLLECTION AND USE

We collect several different types of information for various purposes to provide and improve our Service to you.

TYPES OF DATA COLLECTED

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personal Data may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Cookies and Usage Data
  • Account registration information
  • Membership information
  • Account status and login activity
  • Communication preferences
  • Consent records, including the date and time of consent, source IP address, consent language presented, and version of the consent text

We may use your Personal Data to send newsletters, marketing communications, promotional communications, and similar optional communications where we have an appropriate basis to do so, such as your consent or another lawful basis recognized by applicable law.

When we request consent for marketing communications during registration or account use, that consent is requested separately from acceptance of our Terms and Conditions and separately from acknowledgement of this Privacy Policy.

You may opt out of marketing communications by using the unsubscribe link or instructions included in the emails we send or by adjusting available account communication preferences.

By submitting a telephone number or other contact information to the Association, you agree that the Association, and/or a representative acting on its behalf, can contact you at the telephone number you provide, potentially using automated technology (including texts/SMS messaging) or a pre-recorded message. Your consent is not an obligation to receive our services.

Usage Data

We may also collect information how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Location Data

We may use and store information about your location if you give us permission to do so (“Location Data”). Such data may be used to provide features of our Service, to improve and customize our Service.

You can enable or disable location services when you use our Service at any time, through your device settings.

Cookies and Other Tracking Technologies

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are small text files placed on your device when you use our Services. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies (except for the strictly necessary ones, i.e., the ones needed for our Services to function) or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Strictly Necessary/Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.
  • Advertising Cookies. Advertising Cookies are used to serve you with advertisements that may be relevant to you and your interests.

The Service works with third-party products and/or services (“Service Providers”) to offer and present our Service to you. These Service Providers help us track and analyze our Service user activity, measure the effectiveness of our advertising efforts, and support the optimization of our digital marketing campaigns and carry out targeted advertising campaigns.

Our Service Providers may get more information about your activity on our Service, including pages you visit, access times, visit duration, how you arrived at our Service and your IP address. An IP address is a number that identifies a device connected to the internet. For most devices, the IP address changes on at least a weekly basis. Our Service Providers may also get device identifiers and specific information about the browser you use. In some cases, this information may be unique to you. We may share and/or sell your information collected from you on the Service with third party vendors, advertising companies, or analytics providers. The Services also participates in targeted advertising wherein it contracts with Service Providers to collect certain information when you use the Services to provide measurement services to the Services and target ads to users. These companies use information collected from the Services (e.g., click stream information, browser type, time and date, subject of advertisements clicked or scrolled over, hardware or software information, cookie and session ID) and personal information (e.g., IP address) during your visits to the Service and other websites in order to tailor advertisements about goods and services to you. These Service Providers typically use cookies, third party web beacon, or other similar tracking technologies to collect this information. The Services also work with third parties that collect information across various channels including, but not limited to, computers, mobile devices, and other connected devices, over time, for advertising, analytics, attribution, and reporting purposes. Your data may be transferred outside the country from which it was originally collected. Our Service provides you with the option to opt out of targeted advertising via its cookie preferences. To learn more about this type of advertising or to opt-out of this type of advertising, click here.

For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational website here.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

How do you change your cookie settings?

Most internet browsers accept cookies by default, but you can change your browser preferences to block or restrict cookies if you do not want your web browsing activity tracked. Please note that some cookies are necessary for our Service to run and, as such, cannot be declined. If you choose, you may use the Digital Advertising Alliance (DAA) WebChoices Tool to globally opt out of third-party tracking via website cookies. There are also a variety of other tools publicly available to manage cookies and similar technologies that collect information related to your use of our Service. To learn more about cookies and modifying your browser settings related to these cookies you can review guidance from the Federal Trade Commission.

We are not responsible for the effectiveness or compliance of third-party opt-out mechanisms or programs. Please note that if you remove your cookies or upgrade your browser after having opted out, you will need to opt out again. Your opt out is specific to the browser you are using and the device you use to access the Service. Therefore, if you use multiple browsers or devices you will need to opt out on each browser or device. You can access the information on our Service without enabling cookies in your browser, but disabling cookies may result in a diminished ability to take advantage of the services and related informational content of our Service.

USE OF DATA

We use the collected data for various purposes:

  • To provide and maintain our Service
  • To notify you about changes to our Service
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To provide customer support
  • To gather analysis or valuable information so that we can improve our Service
  • To monitor the usage of our Service
  • To detect, prevent and address technical issues
  • To send newsletters, marketing communications, promotional communications, and similar optional communications where permitted by your consent, your account settings, or applicable law
  • To manage account registration, membership status, account preferences, and consent records
  • To administer account deletion, data export, correction, and related account controls
  • To support corporate-member directories, SysEx ID administration, forums, newsletters, analytics, security, and similar operational functions

If you are from the European Economic Area (EEA), the legal basis for us collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

We may process your Personal Data because:

  • We need to perform a contract with you
  • You have given us permission to do so
  • The processing is in our legitimate interests and it’s not overridden by your rights
  • For payment processing purposes
  • To comply with the law

RETENTION OF DATA

We retain Personal Data for as long as reasonably necessary for the purposes described in this Privacy Policy, including to provide and maintain the Service, manage accounts and memberships, communicate with users, maintain security, comply with legal obligations, resolve disputes, and enforce our agreements and policies.

We may delete dormant accounts after 12 months with no account activity. For this purpose, we may consider account login activity and other account activity available through the Service.

Some accounts may be retained even if there has been no recent site activity. These include accounts associated with corporate-member affiliations and accounts associated with SysEx ID holders.

We may also consider recent newsletter or marketing engagement when applying account-retention criteria. For example, if an account otherwise appears dormant but the associated user has recently engaged with Association communications, we may retain the account.

Deleting an account does not necessarily delete all content associated with that account. Public forum posts are handled as described in the “Public Forum Posts and Account Deletion” section below.

We may retain Usage Data and technical data for internal analysis, security, troubleshooting, and service-improvement purposes, and for a longer period where required or permitted by law.

PUBLIC FORUM POSTS AND ACCOUNT DELETION

The Service may include public or community features, including forums or similar interactive areas. If you post content in a public area of the Service, that content may be visible to other users or the public.

You should not include personal information or other identifying information in public posts unless you want that information to be publicly available.

If you delete your account, public forum posts authored through that account may remain available in place, but the account attribution will be removed or anonymized where reasonably available. This means that the post content may remain visible, but it will no longer be associated with the deleted account in the ordinary public display of the forum.

Account deletion may not remove identifying information that you included in the text or content of a public post. Public posts are treated as public speech within the forum, and the Association does not undertake to retract, remove, or rewrite public post content solely because an account is later deleted.

We may remove, moderate, or restrict content where permitted by our Terms and Conditions, community rules, or applicable law.

TRANSFER OF DATA

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

DISCLOSURE OF DATA

DISCLOSURE FOR LAW ENFORCEMENT

Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

We may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend our rights or property
  • To prevent or investigate possible wrongdoing in connection with the Service
  • To protect the personal safety of users of the Service or the public
  • To protect against legal liability

SECURITY OF DATA

The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

YOUR DATA PROTECTION RIGHTS UNDER GENERAL DATA PROTECTION REGULATION (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Depending on where you live, you may have rights to access, correct, delete, export, object to, restrict, or withdraw consent for certain processing of your Personal Data.

Where account tools are available, you may access, correct, export, or delete certain account information through your authenticated account session. In certain circumstances, you have the following data protection rights:

The right to access, update, export, or delete certain account information. Where available, you may exercise these controls directly through your authenticated account session.

The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.

The right to object. You have the right to object to our processing of your Personal Data.

The right of restriction. You have the right to request that we restrict the processing of your personal information.

The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.

The right to withdraw consent. You also have the right to withdraw your consent at any time where we relied on your consent to process your personal information.

To protect account information, we handle account-based privacy requests through the authenticated account session. If you can log in to the account, we treat that authenticated session as the method for demonstrating control over the account.

We do not use document-based identity verification, security-question verification, or similar out-of-band identity verification for account-based privacy requests.

If you cannot access your account, you may contact us for help with account access. We may not be able to process an account-based privacy request unless you can authenticate to the relevant account or otherwise provide information that allows us to handle the request consistently with our legal obligations.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

SERVICE PROVIDERS

We use third-party service providers to help operate, maintain, protect, and improve the Service and to support Association operations.

These service providers may help us with functions such as website hosting, forum operation, newsletter delivery, email communications, corporate-member directory management, analytics, security, payment processing, technical support, and similar operational services.

We provide service providers with access to Personal Data only as reasonably necessary for them to perform services for us, and we require them to use Personal Data only for the purposes of providing those services or as otherwise permitted by law.

We may also disclose Personal Data where required by law, to respond to valid legal requests, to protect our rights or property, to prevent or investigate possible wrongdoing related to the Service, to protect users or the public, or to protect against legal liability.

We do not maintain a public list of all service providers or sub-processors in this Privacy Policy. If you have questions about a specific service provider, sub-processor, or data-sharing arrangement, you may contact us through the privacy contact form available on midi.org.

If you purchase paid products, services, memberships, or other offerings through the Service, payment information may be processed by third-party payment processors. We do not store full payment card details unless expressly stated at the point of collection.

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

USERS’ AGE

The Service is not directed to anyone under the age of 18, and users must be at least 18 years old to create an account or use account-based features of the Service.

We do not knowingly collect Personal Data from anyone under the age of 18. If you are a parent or guardian and believe that a person under 18 has provided Personal Data to us, please contact us. If we learn that we have collected Personal Data from a person under 18, we will take reasonable steps to delete that information.

Public portions of the Service may be viewable without an account, but account registration and account-based participation are limited to users who are at least 18.

ACCESSIBILITY STATEMENT

We are committed to making sure that our Service is accessible to everyone. To access this Privacy Policy in an alternative form, please contact us using this form. For more information, please see our Accessibility Statement here.

CHANGES TO THIS PRIVACY POLICY

We may update our Privacy Policy from time to time. We will notify you of any material changes via email and/or a prominent notice on our Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

CONTACT US

If you have questions about this Privacy Policy, a complaint, our privacy practices, your account privacy controls, or specific service-provider, sub-processor, or data-sharing arrangements, please contact us through the privacy contact form available on midi.org.

If the Association provides an email address or other contact method for privacy inquiries, that contact method may also be used where available.